Tips on good minute taking October 3, by Practically Perfect PA Today, we are talking about tips on good minute taking. As we all know writing minutes is an essential skill for assistants, and we have probably written more over the years than Stephen King has written novels.
I had a job a few years back that provided support for twelve Committees who had four meetings a year, which meant I was writing a set of minutes practically every week. As you can imagine, I got quite good at bashing out minutes without much thought behind them, but no matter how comfortable I found writing the minutes the process still took forever.
Three-point system This is a great tip for minute taking beginners. Remember that minutes should capture the three points below — nothing more nothing less: What was decided What was agreed and actions for the attendees 2.
Consistency The format of your minutes should be consistent, and ideally, you should be working on one template. If your company does not have a branded template you should suggest this to your manager and design something for them, a simple word template with the following information will suffice: The name of the Committee meeting The date, time and location of the meeting The attendees The apologies The name of the minute taker Each of the agenda items underlined and listed with details on what was decided, what was accomplished and the action points to take forward with the initials of the person responsible for the action.
Any other business We have a great minute taking template that you could download and use for free. Try and get the notes typed up as soon as possible, ideally by the following day.
Also, if you get the minutes circulated quickly you will give those with actions an early reminder to complete their work, which saves you time chasing them when the next meeting rolls around. Some of you may be wondering if you need to use shorthand to write minutes.
Here is our take on shorthand for minutes.
Unless it is relevant to the key agenda points leave this dialogue out of the minutes. Remain neutral As the minute taker try to remain neutral when typing up your notes. For now, here are 25 handy verbs that you can slot into the minutes as and when you need them.Practice every day “Writing is a skill,” says Blackburn, “and skills improve with practice.” Garner suggests reading well-written material every day, and being attentive to word choice.
The soul of writing is specificity, yet all too often, we lean on general-purpose words instead of choosing the most [ ] Read More Michael on November 7, Whether English is your first language or second language, Grammar Girl’s punctuation, style, and business tips will make you a better and more successful writer.
Mignon Fogarty is the creator and host of Grammar Girl. Grammar Girl is a Quick and Dirty Tips podcast. Top tips for better writing There are many different types of writing: essays, reports, letters, speeches, work emails.
Whatever your reason for putting words on the page, and whatever your style, there are some universal tips that will help you tailor your message and improve your writing.
Daily articles on grammar, spelling, misused words, punctuation, fiction writing, freelance writing and more! Jan 24, · Small Business Tip of the Day.
Why You Need a Mission Statement. By Small Business Tip of the Day Jan. 24, Share. Read Later. Send to Kindle. Email; Print; And send us your small business success tips for a chance to promote your business and entrepreneurial prowess.